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Weather Forecast & Reminder

Organize It shows a weather forecast for your trip and sends you an email reminder a few days before departure, so you can pack accordingly.

Weather widget on the trip

When your trip becomes Impending (start date within 7 days) or In Progress, a weather widget appears on the trip detail page and on each day card. It shows:

  • Daily high/low temperatures in °C
  • Weather condition icon (sun, cloud, rain, snow, etc.)
  • Per-day forecast for the upcoming days of the trip

The forecast is fetched periodically in the background, so it is fresh without slowing down the page.

Weather email reminder

Three days before departure, the trip author and all registered collaborators receive an automatic weather forecast email summarising the conditions expected during the trip.

When it is sent

  • 3 days before the trip's start date
  • Only once per trip (a flag is stored after sending)
  • Sent to every eligible recipient in a single message (author in To, collaborators in Bcc so addresses are not exposed)

Who receives it

  • The trip author
  • All accepted collaborators with a registered account on Organize It

A recipient is included only if:

  • their email address is verified, and
  • their profile preference Show weather is enabled

If the author has the preference disabled but a collaborator has it enabled, the email is still sent to that collaborator. Participants added by name or email only (without an account) are not included.

What it contains

  • The trip title and dates
  • A day-by-day forecast with high/low temperatures and condition
  • A direct link to the trip

The email is localised in the author's language for all recipients (single render, single send). Temperatures are always shown in °C.

Disabling the reminder

The reminder is tied to the Show weather preference in your profile. Disable that option to stop receiving weather emails for all your trips, whether you are the author or a collaborator.

One trip at a time

There is no per-trip switch yet. If you want a profile-wide off, use the profile setting. A per-trip toggle is on the roadmap.

Tips

Use the forecast for packing

Pair the weather reminder with the checklist. When the email arrives, open the checklist and add (or check) items like umbrella, sunscreen, jacket based on the forecast.

Check the day-by-day widget on the road

Once the trip starts, the per-day weather widget gives you a quick view to plan outdoor activities or shift them around if needed.

FAQ

Why didn't I receive the email?

The reminder is skipped if:

  • The trip start date is not exactly 3 days away when the daily task runs
  • The reminder has already been sent for this trip
  • Weather is disabled on your profile
  • Your email address is not verified

Can collaborators receive the reminder?

Yes. Every accepted collaborator with a verified email and the Show weather preference enabled receives the same email as the author. The author is shown in the To field; collaborators are added in Bcc so addresses are not disclosed.

Where does the forecast data come from?

From the configured weather provider on the backend. Accuracy depends on the provider and the distance to the destination — short-term forecasts (1–3 days) are typically reliable, while longer-range ones are indicative only.

Daily digest email

While the trip is in progress, you receive a daily summary email for the current day with:

  • Trip title and "Day X of N" header
  • Weather forecast for the day (max/min)
  • Events scheduled for today, in chronological order
  • Stay check-in / check-out notices
  • Main transfers (arrival on day 1, departure on the last day)
  • A direct link to the trip

The email is sent once per day to the trip author and to every accepted collaborator with a verified email address. The author is in the To field; collaborators are added in Bcc.

Opt-out

Open your profile and turn off Daily digest email. The setting is per user: you stop receiving the digest for every trip you author or collaborate on.

When the email is not sent

  • The trip is not in progress (status IN_PROGRESS or IMPENDING on the first day)
  • The digest has already been sent for the day (idempotent)
  • Your email address is not verified
  • You disabled Daily digest email in your profile